Contract Abstraction and Coding for a Leading Fortune 50 Company

Situation:

The client is a world-renowned consulting and technology vendor with a strong market hold in its area of operation. With a vast and elaborate service portfolio, MSAs (Master Service Agreements) play a vital role in their business functioning. They wanted a reliable partner who could go over their Master Service Agreements and Statements of work and extract specific data after a thorough review and analysis. Further, the extracted data had to be entered into a specific database management system.

Challenge:

The major challenge in this project was that no two agreements were the same and there was no standardized format to be followed. The entire job consisting of more than 1,800 documents for various geographies from all over the world had to be completed within a span of 20 days with 99.95% accuracy.

Solution:

Trusting our impeccable Contract Abstraction and Summarization capabilities, this Fortune 50 company approached SunLexis for its agreement abstraction work.

Implementation:

SunLexis applied its strategic project management techniques to ensure and establish systematic synchronization between client’s expectations and our processes. We carried out a pilot run with some of our SMEs (Subject Matter Experts) to have a better understanding of their project. Based on the procedure followed in the pilot run, it became quite evident that the application in which the data had to be entered had to be dynamic.

On request by the client, we deployed a dedicated team stationed at client’s workplace that ensured complete contract data privacy and quick work on the go.

Development of a VB Application: Taking support of our application development team, a VB application was built for the data entry phase to facilitate the process of contract analysis.
Contract Data Mining & Abstraction: For ensuring correct entry of the required information, our SMEs marked the specific data in soft copies first which was then entered in the application.
Calculations: The process also required accurate calculations of some of the complex figures.
Quality Analysis: The final database passed through a QA phase to ensure accuracy of 99.95%.

Impact:

Based on our accurate and to-the-point contract abstraction and data entry in the database, the client is now well on its way to consolidating its position in the industry by introducing some major changes in the terms and conditions on which it enters into agreements with its customers.

SunLexis received rave reviews from the client for project executed well. In fact, they willingly offered us more work and now are one of our long-associated clients.

End-to-End Solutions:

Having a good understanding of the client’s business certainly makes the execution process much easier for us; this is why we emphasize on having long-term relations with all our clients. With over five years of experience in comprehensive litigation consulting and process outsourcing services, we have been helping legal community and international corporations concentrate on strategic legal challenges and streamline their operation. By understanding our client’s business, our advice took into account their future business objective and we helped them continue on the same path by virtue of systems for future growth.

Case Studies